PROSPECTUS
The Art Society of Monmouth County
ASMC FALL 2021 ANNIVERSARY EXHIBIT
Sponsored by the Gene Steele Family
Monmouth Beach Cultural Center
128 Ocean Ave.
Monmouth Beach, NJ
The online registration period is September 26th to October 3rd @ Midnight
EXHIBIT DATES: October 20th- November 6th
Receiving of Art: Saturday, October 16th-10 a.m. to Noon
Reception and Takedown: Saturday, November 6th, 1 -3 p.m.
This Exhibit will feature artwork displayed at the Monmouth Beach Cultural Center and on the ASMC’s Website. The Exhibit is sponsored by the Steele Family in memory of Gene Steele. The Exhibit is open to all current ASMC Members (see below) and an Entry Fee will be assessed. The Exhibit will be judged by a professional who will evaluate the various medium categories for monetary awards and achievement ribbons.
For any questions regarding the submission process, contact ASMC at asmc722@gmail.com
ONLINE REGISTRATION DATES:
● To participate in this exhibit, you must register online which starts – Sunday, September 26th and Ends – Sunday, October 3rd @ Midnight (no exceptions past the deadline). By providing the requested information and a JPEG file, your work will appear both in our website gallery of the exhibit and be displayed at Monmouth Beach. If you do not want your work to appear in our website gallery, then you do not have to attach a JPEG file, but you still must provide the requested information on the Submission Form.
● Our Virtual Art Exhibit will be on our website beginning Wednesday, October 20th.
● If you cannot drop off your artwork on Receiving Day (Saturday, October 16 from 10am to noon), please make arrangements for someone else to do so.
● An Exhibit Awards Reception will be held Monmouth Beach Cultural Center
Saturday, November 6th, 1 – 3 p.m. with take-down of art to follow.
EXHIBIT REQUIREMENTS
● A participant in this exhibit must be a fully paid, current member (see below).
● One (1) entry is permitted per artist.
● For this show, entries must have been completed within the last 5 years and cannot have previously won an ASMC 1st, 2nd, or 3rd place award.
● The artwork represented in your submitted JPEG file(s) must be an original work by the artist; The artwork must be for sale. The sale price should be based upon a matted and/or framed work. No nudes or political statements will be accepted.
- for photographs all elements must be the work of the submitting photographer and have been produced by a camera or cell phone. However, computer-generated textures and software enhancements may be used.
- computer-generated images are not considered photographs.
● Artists are encouraged to insure their works, as the ASMC is not responsible for damage or loss of artwork during the Exhibit.
● Monetary Awards and Achievement Ribbons may be awarded by an independent judge for the mediums of acrylics, oils, pastels, photography, watercolors, and mixed/other. If entries in any category are four or fewer, that medium will be combined with another medium.
● Exhibit physical-entry restrictions:
- works exceeding 24” x 30” (frame included) will not be accepted;
- works weighing in excess of 15 pounds will be excluded.
● A 20% commission to ASMC will be collected for works sold as a result of the Exhibit. Sales Tax remittance is the responsibility of the artist. Inquiries for purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be contacted and connected with the potential buyer.
● The Submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” in the box until a dot is shown and you can “write” your signature holding the left “Mouse” button down. By providing this Electronic Signature you agree that the rules for this Exhibit will be followed, that the information is correct and it is not subject to modification.
MEMBERSHIP INFORMATION
The ASMC Annual Membership term starts September 1st and ends August 31st.
If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:
ASMC
PO Box 722,
New Monmouth, NJ 07748-0722.
ATTN: Membership
Alternatively, you can use PayPal (accessed from our website)
If you are not a member, you can join the ASMC by going to the: “Join Us” membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new membership page.
After completing the new member form, you can pay using PayPal instead of mailing a check. Once your form and payment are received, you will be contacted by our Membership VP to welcome you. You may then enter the exhibit.
ENTRY SUBMISSION PROCESS
There are six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
● Photograph your artwork using a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website).
Save as JPEG files on your device.
● Select one (1) JPEG file of the work to be entered.
(no frame or mat showing).
● Resize your JPEG file(s). Resolution at 72 ppi; long side is equal or greater than 1000 pixels. File size must less than 3 MB.
- If you need assistance with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file).
● Rename your JPEG file
- Select a Medium Code for the file:
O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels;
PH = Photography; and MO = Mixed/Other.
● Required Information for JPEG File Name:
“Medium Code_Name Last_ Name First_ Title”
Example: “PH_Smith_John_My Old Homestead”
Notes:
- Be sure that your JPEG file is properly resized and named before ‘Clicking” the “Submission Form” link.
- During online submission you will be asked to provide: the height (H) and width (W), both in inches, of the unframed artwork, the year in which the artwork was completed and the cost to a buyer to purchase the artwork.
- any additional comments, such as: type of frame & matting, cost options, etc.
- By submitting a JPEG file to the ASMC, you are granting permission for this file to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG file remains with the submitting artist.
Step 2 – ENTRY FEE PAYMENT METHODS*
See "End Notes" for further details
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER
AND PAY A $5 ENTRY FEE
● Payment Option 1 - Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “2021 Anniversary Exhibit”
- Mail check IMMEDIATELY to:
ASMC, PO Box 722,
New Monmouth, NJ 07748-0722.
ATTN: 2021 Anniversary Exhibit
- You will receive an email from the ASMC referencing your payment.
● Payment Option 2 - Pay using PayPal (found on Submission Form):
- After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box”, please include your name and “Fall 2021 Exhibit”.
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal confirming payment.
Step 3 – ARTWORK ENTRY and PAYMENT
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal. You will receive an acknowledgment that your submission has been received from the ASMC regardless of your method of payment (from noreply@jotform.com) and an additional acknowledgment from PayPal regarding your payment.
Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder asmc722@gmail.com, info@artsocietyofmonmouthcounty.org and noreply@jotform.com.
You are now ready to register. The registration period is from September 26th to October 3rdat Midnight. Note that Steps 4, 5 and 6 are what to do after you register. To register go to the bottom of this Prospectus and click: “ΤO REGISTER and ACCESS THE SUBMISSION FORM, CLICK HERE {SUBMIT}”
Entry fees are non-refundable.
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will receive a conformation e-mail from the ASMC when the Check is received. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive these confirmations, contact the ASMC at asmc722@gmail.com.
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee (either by check or PayPal) by October 14thyou will not be entered into the exhibit.
Step 5 – DROP OFF ARTWORK
Prior to travelling to Monmouth Beach Cultural Center, please check our website for any potential closure of the Center and our forced transition to a Virtual Exhibit. Prior to dropping off your artworks, please fill out and print a “BACK LABEL”; A TAG # will be provided on Receiving Day
Step 6 – END OF SHOW PICK-UP
At the conclusion of the exhibit at Monmouth Beach, all artworks must be removed following the closing reception. If you cannot do this yourself, please make arrangements to have it removed. If artwork remains the ASMC will take possession of the items for 30 days, after which the artwork will be donated to a non-profit organization.
*END NOTES:
At the end of the Submission form:
· if you select “Check”, click the "Submit" button and mail a check.
· If you select “PayPal”, click the PayPal Checkout button. You will be redirected to log into your PayPal account. After successfully paying through PayPal, your submission information will be automatically be submitted.
If you select PayPal and as you are logging into PayPal, you change your mind, "X" out of PayPal. You will be taken back to the submission form. Select Check, fill in the amount, and press Submit.
ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY
THAT DOES NOT ADHERE TO THE RULES
TO REGISTER and ACCESS THE SUBMISSION FORM, CLICK HERE {SUBMIT}
The above link will be active from 9/26 to 10/3 at midnight